Invoice app for horse trainers
Invoicing for Horse Trainers, Without the Office Hours
Training livery, schooling sessions, competition entries and extras — say what each horse had and SaidToPaid builds the owner's invoice for you to check and send.
Back at the lorry after schooling
“Invoice Mrs Whitfield for two weeks training livery at £180 a week, four schooling sessions at £30 and competition entry £45.”
Invoice draft
To: Mrs Whitfield
- Training livery (2 × £180)£360.00
- Schooling sessions (4 × £30)£120.00
- Competition entry£45.00
From individual Trustpilot reviews
A customer's experience
“I run a livery yard and was constantly putting off invoicing until the evening. SaidToPaid lets me create invoice drafts from voice notes while I’m working, which has made keeping on top of payments much easier. It’s simple to use on my phone and saves me a lot of admin time.”
Why does trainer invoicing pile up?
Each horse has a different mix of training, schooling, entries and extras, and it changes week to week. Keeping it all straight for several owners is a job in itself.
When invoicing waits for a quiet evening, sessions get missed and owners query lines you can't easily check.
SaidToPaid is an invoice app horse trainers use to bill owners for training livery, schooling and extras from spoken or typed notes.
How does voice invoicing work for horse trainers?
You say one sentence. SaidToPaid turns it into separate, priced invoice lines.
“Invoice Mrs Whitfield for two weeks training livery at £180 a week, four schooling sessions at £30 and competition entry £45.”
What SaidToPaid creates
- Training livery (2 × £180)£360.00
- Schooling sessions (4 × £30)£120.00
- Competition entry£45.00
Names and prices are examples only.
Try it with your own horse trainers job
Pick an example or write your own. Include a £ price for each item.
Type the job as you'd say it. Runs in your browser — nothing is saved.
Invoice draft
Mrs Whitfield
- Weeks training livery a week · 2 × £180.00£360.00
- Schooling sessions · 4 × £30.00£120.00
- Competition entry£45.00
- Total
- £525.00
5 free documents · No card needed. In SaidToPaid, you check every line before it's sent.
What can SaidToPaid do for horse trainers?
Per-horse billing
Horses sit on the owner's record, so every line names the right horse.
Say it after the session
Record a quick voice note after schooling and it's on the next invoice.
Recurring training livery
Set the weekly or monthly livery once and it bills itself (Pro).
Entries and extras itemised
Entries, transport and extras each get their own line, so owners see exactly what they paid for.
Estimates for training blocks
Quote a block of training and let the owner accept online before you start.
Invoices from your phone
At the yard, at a show, in the lorry — it all works on a phone.
Automatic reminders
On Pro, overdue invoices get chased politely without you ringing owners.
Review everything first
Drafts first, always. Nothing goes to an owner until you approve it.
Who is it for?
SaidToPaid is used by trainers who bill several owners for several horses and want it itemised without an office.
- Racehorse trainers
- Eventing and showjumping trainers
- Dressage trainers
- Breaking and schooling yards
- Producers
Frequently asked questions
What is a good horse trainer invoice app?
A good invoice app for horse trainers itemises per horse and works away from a desk. SaidToPaid turns a spoken note about livery, schooling and entries into an itemised draft you approve and send from your phone.
Can I bill each owner for several horses?
Yes. Horses are stored against each owner's record, so one invoice can carry lines for each horse with the right charges against each.
Can SaidToPaid create invoices from voice notes?
Yes. You record a short voice note or type a few lines describing the work, and SaidToPaid turns it into an itemised invoice draft with the customer, each line and the price. Horse trainers use it so they don't have to sit down and type invoices at the end of the day.
Can I review an invoice before it is sent?
Yes. Nothing is sent automatically. Every voice note or typed write-up becomes a draft first. You check the lines, change anything that's wrong, then approve and send it.
Can I invoice hands-free while working away from a desk?
Yes. SaidToPaid is a voice-to-invoice app: dictate a voice note in the van, at the yard or between visits and it becomes an invoice draft. Horse trainers can then approve and send it from a phone, with no laptop needed.
How can customers pay the invoice?
Each invoice can include an instant payment link so customers pay by card, Apple Pay or Google Pay once card payments are switched on, or by bank transfer using your bank details.
Do SaidToPaid invoices meet HMRC requirements?
Invoices include a unique invoice number, your business name and address, the customer, the date, itemised lines and the total. If you're VAT registered, add your VAT number so VAT invoices show it. Check HMRC guidance for your situation.
How much does it cost?
Your first 5 documents are free and you don't need a card. After that, founding pricing starts at £10 + VAT a month for Solo (100 documents a month) or £20 + VAT for Pro, which adds automatic payment chasing, the customer portal and recurring schedules.
Invoice wording & UK business checklist
Invoice terms you can copy
Plain wording to add to the notes on your invoices. Save it once in your settings and it goes on every invoice. General guidance, not legal advice.
Late payment (business customers)
Payment is due within 30 days of the invoice date. If you are a business customer, we may charge interest on late payment at 8% a year above the Bank of England base rate, plus fixed compensation, under the Late Payment of Commercial Debts (Interest) Act 1998.
Payment in advance and notice
Livery is payable monthly in advance. Either party may end this agreement with 30 days' written notice.
Vet and farrier authority
If we cannot reach you in an emergency, you authorise us to call a vet or farrier for your horse. Their fees will be added to your next invoice.
Extras
Extra services such as clipping, additional turnout, rugging changes and wormers are charged at the rates in our price list and shown on your invoice.
The late payment law only covers business-to-business invoices. Fixed compensation is £40 on debts under £1,000, £70 up to £9,999.99 and £100 from £10,000.
Livery yard checklist (UK)
- Give every client a written livery agreement covering services, prices, notice and what happens if bills go unpaid.
- Every horse must have a passport, and in England a microchip. Check them when a horse arrives.
- Agree your yard's vaccination rules, such as equine flu, in writing. Many yards and competitions require it.
- Have care, custody and control insurance as well as public liability.
- List extras with clear prices so clipping, turnout and wormers end up on the invoice.
General guidance, checked October 2026. Rules change and vary by council, so check with your local authority, insurer or HMRC.
Create your first invoice free
No card required. See how quickly SaidToPaid can turn your work into an invoice.