SaidToPaidHome

How SaidToPaid Works

SaidToPaid turns spoken job information into structured business admin, while keeping the business in control of every important decision.

  1. 1

    Set up the business once

    The business enters:

    • Trading name
    • Logo
    • Contact information
    • VAT settings
    • Labour rate
    • Common services
    • Payment terms
    • Review link
    • Reminder preferences
  2. 2

    Record or upload the job details

    Available now

    The user can:

    • Record directly through the website
    • Upload an audio file
    • Type the details manually
    • Use WhatsApp when the integration becomes available
  3. 3

    SaidToPaid extracts the information

    Available now

    The system identifies:

    • Customer
    • Vehicle or service location
    • Work proposed or completed
    • Labour
    • Parts or materials
    • Prices
    • VAT instruction
    • Payment terms
    • Estimate or invoice type
    • Relevant renewal dates
  4. 4

    Missing information is requested

    Available now
    “I have the parts price and two labour hours. Should I use your standard labour rate, and does VAT apply?”

    The platform should not guess important financial information. Anything unclear is asked about before a draft is finished.

  5. 5

    The business reviews the draft

    Available now

    The user can:

    • Edit line items
    • Correct the customer or vehicle
    • Change prices
    • Add or remove VAT
    • Add advisories
    • Save as draft
    • Approve and send
  6. 6

    The customer receives the document

    Coming soon
    • Estimate or invoice is sent using the trade business's own branding
    • Estimates can later include secure acceptance
    • Documents can be delivered through email
    • SMS and WhatsApp may be enabled based on product availability
  7. 7

    Payment follow-up runs automatically

    Coming soon
    • Due-date reminders
    • Overdue reminders
    • Pause when disputed
    • Stop when paid
    • Escalate unusual replies to the business
  8. 8

    The review request is sent

    Coming soon

    An honest review request can be sent after payment or job completion. Every completed customer gets the same request — review gating is not supported.

  9. 9

    SaidToPaid brings the customer back

    Beta
    • Service reminders
    • MOT reminders
    • Maintenance renewals
    • Inspections
    • Seasonal work
    • Booking or callback links

One short voice note can start the entire workflow, but the business remains responsible for checking and approving every financial document.

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