To invoice livery extras reliably, agree a price list with each owner, record every extra as it happens, and add them to the monthly livery invoice as separate lines per horse. Recording on the day is what stops charges being forgotten.
*By Kamal Leadbitter, Founder. Last reviewed October 2026.*
What counts as a livery extra?
Anything outside the agreed package: turnout or bringing in on DIY, rug changes, extra bedding, clipping, wormers, holding for the vet or farrier, schooling, lunging and transport.
How should extras be priced?
Agree a written price list before services start, ideally in the livery agreement. Owners should know what each extra costs before it is done.
How do you record extras?
On the day. A whiteboard or memory fails by the end of the month. Saying "Bella, rug change and held for farrier" into your phone at the stable door takes seconds.
How does monthly livery billing work?
Bill the package at the start or end of each month, then add the month's extras underneath. Recurring invoices handle the package automatically; you only add what changed.
Should invoices be per horse or per owner?
Per owner, with each horse's lines grouped. Owners with more than one horse can then see what belongs to which.
How do you prevent disputes?
- Agreed price list in the livery agreement
- Dated extras on the invoice
- Invoices sent on the same day each month
Sample monthly invoice
- Full livery — October: £650
- Clipping — 12 Oct: £45
- Held for farrier — 18 Oct: £10
- Wormer — 21 Oct: £18
Related: Equestrian invoicing software · Livery yard invoicing software · Livery invoice template
Try it with your numbers
Livery cost calculator
Put in your weekly yard costs and the number of horses sharing them to see a minimum price per stable.
- Cost per horse per week
- £122.00
- Minimum price per week
- £140.30
- Per calendar month
- £607.97
A starting point worked out from your figures only. Nothing is saved. Excludes VAT.
Use these prices on a free invoiceInvoice terms you can copy
Plain wording to add to the notes on your invoices. Save it once in your settings and it goes on every invoice. General guidance, not legal advice.
Late payment (business customers)
Payment is due within 30 days of the invoice date. If you are a business customer, we may charge interest on late payment at 8% a year above the Bank of England base rate, plus fixed compensation, under the Late Payment of Commercial Debts (Interest) Act 1998.
Payment in advance and notice
Livery is payable monthly in advance. Either party may end this agreement with 30 days' written notice.
Vet and farrier authority
If we cannot reach you in an emergency, you authorise us to call a vet or farrier for your horse. Their fees will be added to your next invoice.
Extras
Extra services such as clipping, additional turnout, rugging changes and wormers are charged at the rates in our price list and shown on your invoice.
The late payment law only covers business-to-business invoices. Fixed compensation is £40 on debts under £1,000, £70 up to £9,999.99 and £100 from £10,000.
Livery yard checklist (UK)
- Give every client a written livery agreement covering services, prices, notice and what happens if bills go unpaid.
- Every horse must have a passport, and in England a microchip. Check them when a horse arrives.
- Agree your yard's vaccination rules, such as equine flu, in writing. Many yards and competitions require it.
- Have care, custody and control insurance as well as public liability.
- List extras with clear prices so clipping, turnout and wormers end up on the invoice.
General guidance, checked October 2026. Rules change and vary by council, so check with your local authority, insurer or HMRC.
From individual Trustpilot reviews
A customer's experience
“I run a livery yard and was constantly putting off invoicing until the evening. SaidToPaid lets me create invoice drafts from voice notes while I’m working, which has made keeping on top of payments much easier. It’s simple to use on my phone and saves me a lot of admin time.”