Vehicle job card template (UK)

A free mechanic job card and work authorisation sheet: approved work, estimate, extra-work approval and customer sign-off.

General UK starting points, not legal advice or solicitor-approved contracts. Adapt them to your services, insurance and customer rights. Have agreements reviewed by a qualified adviser before use. Completed forms may contain personal data: store and share them securely.

Draft document

Customer and vehicle
Business: [Business name and address]
Customer: [Customer name and contact details]
Vehicle: [Vehicle registration, make and model]

Work authorised
Scope and exclusions: [Approved work and exclusions]
Price basis and approval limit: [Estimate or fixed quote, VAT and agreed approval limit]
Extra-work approval: [How extra work will be approved]
Do not treat this form as authority for unapproved work. Obtain and record agreement before exceeding the agreed scope or limit.

Payment and customer rights
Agreed terms: [Payment, booking and cancellation terms]
Distinguish an estimate from a fixed quote. Nothing in this draft excludes statutory consumer rights or liability that cannot lawfully be excluded. For remote or off-premises bookings, check cancellation rights and any separate request to begin work during the cancellation period before use.

Personal information
Use these details only to provide the agreed service and meet legal obligations. Give the customer your privacy notice, set a retention period and store the completed form securely. Collect only information you genuinely need.

Agreement and signatures
Both parties should read this draft, resolve any blank fields and keep a signed copy.
Business signature: __________________ Date: __________
Customer signature: __________________ Date: __________

No sign-up. Details stay on this page and are cleared when you leave. Nothing is sent.

From individual Trustpilot reviews

A customer's experience

“I can speak the job details into SaidToPaid, check the invoice draft and send it to the customer. It’s been really useful when I’m working away from a desk.”

Kyle · Mobile mechanicRead this review on Trustpilot

Vehicle job card template (UK)

Your details

A customer's experience